THANK YOU for serving as your pool's Food/Fund Drive Coordinator for the 2016 All-City Swim Meet Food/Fund Drive Challenge!!!
 
This webpage is ONLY for Pool Coordinators; Do NOT link it to your pool's website. It contains all the information you need to launch and promote your Pool's food/fund drive.
 
The public webpage to promote to your pool community is: http://www.secondharvestmadison.org/AllCity
 
WHAT IS THE ALL-CITY FOOD/FUND DRIVE CHALLENGE?
A friendly food/fund drive competition, measured in meals per swimmer, between All-City Swim League pools and their communities to raise 130,000 meals for Second Harvest Foodbank's Madison-area partner food pantries and Kids Cafe sites. Each pool selects a beneficiary from a provided list to benefit from their donations.
 
WHERE: At each All-City Pool and the All-City Championship Swim Meet at Seminole Pool.
 
GOAL: 130,000 meals
 
MEALS PER SWIMMER COMPETITION:  Click here to view pool rankings.     (starting in late June)
 
IMPORTANT DATES
June 3: Participation Forms DUE
June 9-10: Barrel/cash jar delivery by Second Harvest truck  (pools that can't handle own transportation)
July 28 at 12 p.m.: Volunteer Hours Forms DUE
July 28-29: Barrel/cash jar/donation pick-up by Second Harvest truck  (ALL pools)
July 30: Championship Finale at High Point Swim Club. Monetary donations accepted until 11:30 a.m. Top pool announced.
 
IMPORTANT DOCUMENTS FOR STARTING YOUR FOOD/FUND DRIVE
Click on these links to view/download the documents.

Participation Form     DUE FRIDAY, JUNE 3

Food Pantry/Kids Cafe Options

Volunteer Hours Rules & Tracking Form    

Volunteer Sites and Contacts     (Coming Soon!)

Food/Fund Drive Overview     (printable version of this webpage) (Coming Soon!)

Promotional Materials

 
HOW TO GET INVOLVED

 Counts for COMPETITIONCounts for DONATION
(to Food Pantry/Kids Cafe)
DETAILS
Online Fundraising 
($1 = 3 meals)

Yes Yes

Share your Pool's Donation Page located on the All-City Online Fundraising website. Donors can make a one-time donation or share the fundraising page, and ask family and friends to also donate.

It's VERY important to share the correct link. DO NOT send donors to Second Harvest's general website or general Virtual Food Drive website; donations made through these channels support the Foodbank but won't be counted in your pool's All-City results.

From your Pool's Donation page, you'll only see funds raised online. It isn't administratively feasible to include offline fundraising (cash and checks), food collection or volunteer hours on this website.

Cash & Checks
($1 = 3 meals)

Yes Yes

Checks: Payable to Second Harvest Foodbank with memo ACSM/Pool Name. Mail to: Second Harvest Foodbank; Attn: Tina Statz; 2802 Dairy Dr., Madison, WI 53718

Cash & coin: Convert into 1 check payable to Second Harvest Foodbank with memo ACSM/Pool Name. If you can't use a cashier's check, a note must accompany your pool or personal check that it was a collection of cash and listing any amount that is a direct donation from your pool as an organization or you personally.
Non-Perishable Food
(1.2 lbs = 1 meal)
Yes Yes Collect most needed items. View list. There will not be barrels or food collection at the Championship Meet.

Volunteer Hours
(1 hour = 66.72 meals)

Yes No Swimmers can volunteer at Second Harvest (ages 12+ and with adult supervision) or an All-City benefiting food pantry. Volunteering at Kids Cafes is not available. Volunteering for charities that don't meet these criteria WILL NOT COUNT towards the All-City competition. View the Volunteer Hours Rules & Tracking Form and the Volunteer Sites and Contacts list for full details on how and where your pool can volunteer.


MID-SEASON OVERFLOW DONATIONS
If your barrel/s and/or cash jars fill up before the Second Harvest truck pick-up dates of July 28-July 29 and/or you want your donations more immediately added to the Pool Competition Ranking, here are your options:

Greatly saves Second Harvest's financial resources to provide the most meals possible!
DELIVER: Deliver your pool's food and monetary donations to Second Harvest between Monday-Friday from 8:30 a.m.-4 p.m. Ask for a "food/fund drive" donation receipt and include your pool's name.

STORE: Take all food donations out of the barrel, box them up and store them in a safe place at your pool. Continue to use the barrel to collect new donations. Do the same for cash jar overflow and monetary donations. Make sure all overflow, barrel and cash jar donations are together when the Second Harvest truck conducts final pick-ups on July 28-July 29.

MAIL: For monetary donations only, mail them to Second Harvest. Do not mail cash and coin. First, convert all cash and coin into a cashier’s check payable to Second Harvest Foodbank and include a check memo of ACSM/Pool Name. If you can’t use a cashier’s check, a note must accompany your pool or personal check that the check represents a collection of cash and lists the amount, if any, that is a direct donation from your pool as an organization or from you personally. Then, mail to: Second Harvest Foodbank; Attn: Tina Statz; 2802 Dairy Dr.; Madison, WI 53718

Second Harvest incurs more trucking expenses and less of your donations go toward meals.
ASK FOR PICK-UP: If you can’t do one of the above options for your food donations, contact Laura, with 1-week notice, to schedule a Second Harvest truck to pick-up donations at your pool on a Tuesday or Thursday. You will be notified of the pick-up date and the truck will stop out within the pool's hours you listed on the participation form. We are unable to dispatch trucks to monetary donations only.

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PREPARING FOR END-OF-DRIVE PICK-UPS (Thursday, July 28 and Friday, July 29)  
Second Harvest trucks will conduct end-of-drive pick-ups of ALL remaining food and monetary donations (including ALL food donation barrels and ALL cash jars) at ALL pools Thursday, July 30 or Friday, July 31 during the pool hours you listed on your participation form. If your pool hours have changed, notify Laura. 

Your pool must be ready to receive a pick-up on either day. Make sure your onsite Pool Manager is aware and that all barrels, cash jars and donations, including any overflow food donations you've boxed or monetary donations you've stored, are together.

Do not keep donations at your pool or with a person involved with your pool. Only donations received by Second Harvest will be included in total meals and the meals per swimmer competition. And DO NOT keep barrels/cash jars unless you will deliver them to Second Harvest by the week of August 1; we don't have enough to allow you to keep them between campaign years.

HERE IS HOW TO PREPARE FOR OUR ARRIVAL:

FOOD:
Assemble all Second Harvest barrels and any overflow containers together. Don’t send your own containers to Second Harvest that you want back unless they are well labeled and you plan to pick them up at the Foodbank by the week of August 1.

Fill out and tape 1 Identification label per barrel/box. ID labels best ensure all food collected by your location can be weighed together and that we can provide a list of individual pool and cumulative drive results.
a) For the barrels, tape the label to the interior rim not to the exterior graphics.
b) For boxes, this is the outside box that holds many food items. Not the individual packaging of a food item.

MONEY:    Our Drivers ARE authorized to take your monetary donations!
Convert any cash and coin into one cashier's check made payable to Second Harvest Foodbank with a check memo of ACSM/Pool Name. If you can’t use a cashier’s check, a note must accompany your pool or personal check that the check represents a collection of cash and lists the amount, if any, that is a direct donation from your pool as an organization or from you personally.

Put the money in the tamper-proof cash bag (1 was provided pre-drive during barrel/cash jar delivery or when you pick up your barrel/cash jar at the Foodbank); the Driver will have extra cash bags.

Write your pool name and the total amount on the bag and seal it. If you don't write your pool name on the bag, your pool will not get credit for the donations. If you don’t write the exact amount enclosed, your donations may not get added to total meals until the week of August 1 (after the meals per swimmer competition is over).

Give the cash bag and all cash jars to the Driver.
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CONTACTS
Assistance with donations, barrel delivery/pick-up, selecting a food pantry/Kids Cafe, tours, Volunteer Hours Form submission, Second Harvest volunteering for ages 12+ with adult
Laura, Second Harvest Foodbank, 608-216-7248.

All-City Food/Fund Drive Challenge Chair
Vikki Enright, Seminole Pool